Accounts Payable Clerk

Position: Accounts Payable Clerk
Location: Grand Junction, CO
Type: Full Time
Wage: $15-$17/hr

This position is responsible for payment of company bills, purchase orders, and employee expense reports.

Job Functions:

  • Maintain vendor files by adding and setting up new vendors in the computer system; maintain files of completed W-9's for all vendors.
  • Coordinate all vendor relations including phone communication with the vendor regarding payment agreements and timetable for payments.
  • Develop and monitor purchase order procedures; match purchase orders against vendor invoices and make recommendations for payment to the controller.
  • Research vendor accounts in order to answer vendor questions on outstanding invoices and payments that have been mailed.
  • Follow all Accounts Payable procedures, including meeting scheduled deadlines. Enter all payables information into the AS400 system, by company and branch. Prepare accounts payable checks by matching check copy with invoices and mail originals to vendors.
  • Prepare direct General Accounting checks by verifying that management approval is given, type check according to company practice, and acquire signature.
  • Prepare worksheets as necessary (AT&T wireless, American Express, fuel invoices, etc.) by entering invoice amounts on Excel spreadsheet to ensure that the amount due is calculated and distributed among appropriate GL accounts. Verify against receipts previously turned in.
  • Maintain/verify monthly recurring vendor transactions (rent, cell phone, loans, lease payments, etc.)
  • Process credit applications for approval by the Controller.
  • Maintain tasks lists and Accounting Cycle Completion Checklist.

Job Requirements:

  • High School Diploma or equivalent; one to three years' general accounting
  • Good business math skills.
  • Intermediate computer and software literacy including all Microsoft Office products and accounting software.
  • Good verbal and written communication skills, including the ability to translate and communicate clear and effective AP information.
  • Strong customer service focus
  • Able to maintain confidentiality regarding company accounting practices and procedures, including vendor and customer information
  • Attention to detail and able to multi-task; able to prioritize responsibilities appropriately
  • Knowledge of generally accepted accounting principles, business transaction, and internal control principles; able to visualize the double entry impact of transactions.
  • Understand branch and intercompany accounting procedures.
  • Accuracy and completeness in work habits.
  • Adherence to all company policies & procedures.
  • Willingness to work overtime when necessary to meet deadlines.
  • Conduct all activities in a professional manner, ensuring good business relationships with vendors, customers, and employees.