Position: Office Manager

Position: Office Manager
Type: Full Time, Temp-to-hire
Wage: $14-$17/HR
Shift: Day

Job Requirements:

  • 1-2 years' experience in Accounting & Payroll
  • Previous experience with Sage software (Strongly Preferred)
  • General knowledge of tax preparation
  • Must be computer illiterate
  • Must be able to maintain company confidentiality between clients

Job Duties:


  • Open & Close facilities; check messages, inventory office supplies, etc.
  • Ensure subcontractors certificates of insurance & other documents are up to date
    • Request insurance certificates & maintain W9 form
    • Work Comp Audits
    • Policy renewal
    • Vehicle & equipment additions/deletions
    • Verify Driver identification
  • Daily clerical task such as but not limited to; answering and forwarding necessary phone calls, maintain copies, update job list, phone list, and vendors, maintain and organize all files
  • Assist in onboarding for new hires including paperwork, reviewing handbook & safety manual, set up log in information and maintain all contact information
  • Issue job information packets to supervisor or project coordinator prior to job set up & start date

Accounts Payable
  • Enter & file invoices, cost codes, match purchasing orders, print & mail checks
  • Issue checks to vendors
  • Work closely with accountant & CEO
  • Oversee bi-weekly payroll and payroll tax deposits
    • Verify and enter timecards
    • Print checks and enter deductions
    • Pay payroll taxes & child support

Accounts Receivable
  • Act as Liaison between Accountant, CFO, & supervisors
    • Set up Jobs in system
    • Prepare all necessary forms for billing; double check all data entered & make changes as needed
    • Review billing with CEO
    • Post AR into system
  • Audit on jobs & accounts
  • Month & year end; close books
  • Bank & credit card reconciliations
  • Call past due accounts & request payments; refer clients to CEO if needed
  • All other duties assigned