Position: Office Manager
Type: Full Time, Temp-to-hire
Wage: $14-$17/HR
Shift: Day
Job Requirements:
- 1-2 years' experience in Accounting & Payroll
- Previous experience with Sage software (Strongly Preferred)
- General knowledge of tax preparation
- Must be computer illiterate
- Must be able to maintain company confidentiality between clients
Job Duties:
Clerical- Open & Close facilities; check messages, inventory office supplies, etc.
- Ensure subcontractors certificates of insurance & other documents are up to date
- Request insurance certificates & maintain W9 form
- Work Comp Audits
- Policy renewal
- Vehicle & equipment additions/deletions
- Verify Driver identification
- Daily clerical task such as but not limited to; answering and forwarding necessary phone calls, maintain copies, update job list, phone list, and vendors, maintain and organize all files
- Assist in onboarding for new hires including paperwork, reviewing handbook & safety manual, set up log in information and maintain all contact information
- Issue job information packets to supervisor or project coordinator prior to job set up & start date
Accounts Payable- Enter & file invoices, cost codes, match purchasing orders, print & mail checks
- Issue checks to vendors
- Work closely with accountant & CEO
- Oversee bi-weekly payroll and payroll tax deposits
- Verify and enter timecards
- Print checks and enter deductions
- Pay payroll taxes & child support
Accounts Receivable- Act as Liaison between Accountant, CFO, & supervisors
- Set up Jobs in system
- Prepare all necessary forms for billing; double check all data entered & make changes as needed
- Review billing with CEO
- Post AR into system
- Audit on jobs & accounts
- Month & year end; close books
- Bank & credit card reconciliations
- Call past due accounts & request payments; refer clients to CEO if needed
- All other duties assigned